Assistant – Administration & Monitoring

Hong Kong, Full-Time, 5 Oct 2023


Sinclair is a multi award-winning independent PR, digital, social media and experiential agency. We work across industry and sector with one goal in mind – to create business impact for our clients through persuasive storytelling. Our bold approach builds value, inspires action, changes conversations, and grows reputation. We devise and nurture integrated communications campaigns that are deliberately shareable and generate ideas that get people talking. Find out more at www.sinclaircomms.com.

We are seeking an Assistant – Administration & Monitoring who has a positive outlook and a ‘can-do’ attitude to support our fast-growing team in Hong Kong. Your objective is two-fold: assist our Talent & Operations to ensure smooth day-to-day office operations and support our client servicing teams with daily research, data input, and monitoring reports. It is essential that you are a morning person, and able to get to work in the office to tight timelines to deliver client reports on time, every time.


  • Administration: Support general office operations and administration, including greeting guests at the front desk and ad hoc delivery to partner offices
  • Human Resources: Support the HR and recruitment process
  • IT: Liaise with IT vendors to ensure full functionality of office IT setup
  • Monitoring & Reporting: Prepare and manage daily monitoring reports to clients
  • Data Entry: Input data and compile monthly reports
  • Research: Conduct desktop research and compile findings


  • You are a morning person
  • Strong work ethic and reliable
  • At least 2 years relevant administration or data entry experience
  • Exceptional quality data input and high typing speed in English and Chinese
  • Excellent interpersonal communications and writing skills
  • Work well under pressure, handling tight deadlines and juggling multiple projects at a time
  • High attention to detail and accuracy
  • Holder of Permanent HK ID card or legally eligible to work in Hong Kong
  • A sense of humour!


Team members are expected to understand and live by our team values.

  • Respect: We build positive relationships based on mutual respect with our colleagues, clients and our community
  • Honesty & Integrity: We build responsible, trustworthy, fair-minded relationships. We value our reputation and work towards protecting our clients. We strive for the highest levels of professionalism.
  • Team First: We are an independent business based on strong family values. We foster a positive, passionate team environment where talent is nurtured, people are valued and an entrepreneurial spirit is encouraged
  • Client Partnerships: We cultivate and nurture positive client relationships, promoting collaborative partnerships where we view ourselves as an extension of their team. From strategic council to informal advice, we work beside our clients to achieve their goals.
  • Excellence: Deliver consistently high-quality services to our clients. We’re not satisfied with satisfactory.
  • Creativity: In all aspects of our work – processes, strategy building and implementation. We believe that creative thinking is the key to excellence, enduring growth and success.
  • Balance: Work-life balance extends to working hours, holidays, and our unique culture
  • Community Good: Work with local charities and not-for-profits to create a positive impact on our local community.


Sinclair believes firmly in ensuring equal opportunities and as your employer is committed to enforcing equality across the team. Each individual will be seen as equals in every aspect of the company’s recruitment, employment, training, promotion, transfer, compensation, benefits and termination policies.

No member of the Sinclair team will face a disadvantage as a result of age, gender, pregnancy, physical or mental state, race, colour, nationality, religious or political affiliations, sexual orientation, marital status or family status during your employment, or when applying for a job with Sinclair.

The values that matter to us are your suitability and capability for the job position. Our teammates are recognised and rewarded according to their contribution, performance and skill.

We do not condone any kind of behaviour of discrimination, harassment, vilification, and victimization under any circumstances.


We’re looking forward to starting a conversation with you.

Sinclair offers a competitive remuneration and benefits package, as well as excellent career advancement prospects to the right candidate.

Please send your cover letter, CV, date of availability and expected salary to joinus@sinclaircomms.com or click “Apply Now”.

Personal data will be used for recruitment purposes only.

Applicants who do not receive our response within 2 months are considered unsuccessful for the above opening.

Thank you for considering a career at Sinclair. Please take a minute to fill out the following form.


    Max. file size 3MB · Supported format: .pdf · File name max. length 30 characters


    Max. file size 3MB · Supported format: .pdf · File name max. length 30 characters

    Let's stay in touch Let's Stay in touchLet's Stay in touch